Job Description: In carrying out the duties and responsibilities of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Employee Handbook, as well as any and all Departmental and/or work unit rules, Directives, policies and/or procedures. Employee is expected to demonstrate, model and reinforce the agency’s fundamental values of fairness, cooperation, respect, commitment, excellence, honesty and teamwork. Job Responsibilities: Performs associated administrative and consultative duties for the Workflow Team in all applicable Program Areas, as needed. Primary administrative functions include: preparing permitting applications for processor review, set-up into the oracle database system, inserting supporting documentation into oculus, and sending an oculus link containing key documents to all affected parties. Prepares ERP Auto-letters consistent District SOP and TTP metrics, and assists with administrative and consultative duties associated with the Department’s CWA 404 Program. Performs associated administrative and consultative duties for all the District programs, including acknowledging permits, consent orders and related documents after signature by Director of District Management. In addition, assists in the preparation of issuance and/or denial of permits; correspondence, reports, memoranda, complex engineering or chemical reports and other subjects that may be engineering, biological/chemical, legal or technical in nature. Assists and backs up other Business Planning team members on an as-needed basis. Assists with the District’s Records Management processes. Assists coding and preparing department regulatory and administrative documents based on priority for the Electronic Document Management System (i.e Oculus). When applicable, convert DEP paper documents to electronic format by scanning, indexing and inserting documents into the file server and/or the Electronic Document Management System software using the document taxonomy maintained by the Department. Conduct Quality Assurance of DEP documents by completing a page-by-page comparison of paper document to electronic copy. Index and insert electronic documents into the file server and/or the Electronic Document Management System software using the document taxonomy maintained by the Department. Reviews documents, reports, etc., submitted to the district to ensure compliance with applicable statutory and regulatory requirements. Analyzes and enters data contained therein into appropriate database(s) and notifies Subject Matter Expert(s) of any notable deviations. Maintains current information of division policies and programs and processes routine matters within established policies. Performs statistical, reporting, and other major office functions as requested. Serves on the Business Planning team, performing functions for district phone and guest reception. Works with Business Planning Team members to ensure calls are received and routed appropriately and ensures staffing coverage for same. Ensures guests are greeted and assisted accordingly. As needed, receives and opens incoming paper mail, stamps documents with date stamp and then scans and distributes it to the various sections, addressees, etc. Receives and ships all packages via common carriers, receiving electronic mail, routing as appropriate and filing in the proper electronic filing system, scans incoming paper mail, and properly routing both electronic and paper copies and filing as appropriate, if assigned to do so. Processes all outgoing mail as needed. Job Requirements: Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of general office procedures and practices Skilled in use of a computer Ability to communicate verbally and in writing Ability to plan, organize and coordinate work assignments Ability to work independently with a minimum of supervision Ability to work effectively with co-workers and outside government agencies Ability to maintain valid driver license. Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): Bachelor’s Degree Other job-related requirements for this position: Valid Driver License. Job Details: Company: State of Florida Vacancy Type: Full Time Job Functions: Information Technology Job Location: West Palm Beach, FL, US Application Deadline: N/A Apply Here careersvilla.net