Website State of Florida
Job Description:
The incumbent in this position will provide office support to the District 3/Gainesville Satellite Office. The incumbent will be responsible for clerical and administrative duties such as entering information into a computer, providing assistance as needed to staff, consumers, and the general public, and processing incoming and outgoing mail as assigned.
Job Responsibilities:
- Types from rough draft, corrected copy or previous version displayed on screen, using a computer.
- Types from recorded dictation.
- Addresses envelopes or prepares envelope labels, using a computer.
- Gathers and arranges material to be typed, following instructions.
- Adjusts settings for format, page layout, line spacing and other style requirements.
- Checks completed work for spelling, grammar, punctuation and format.
- Stores completed documents on a computer hard drive or data storage medium such as a disk.
- Prints and makes copies of work.
- Files and stores completed documents.
- Collates pages of reports and other documents prepared.
- Sorts and distributes mail.
- Answers telephones.
- Operates duplicating machine.
- Transmits work electronically to other locations.
- Computes and verifies totals on report forms, requisitions or bills using an adding machine or calculator.
- Keeps records of work performed.
- Uses data entry devices such as an optical scanner to input data into a computer for revision or editing.
Job Requirements:
- Two years of work experience in the operation of word processing equipment; or
- Three years of secretarial or clerical work experience; or
- Possession of a Certified Professional Secretary Certificate.
- Completion of 720 classroom hours of vocational/technical training in word processing at an accredited institution can substitute for one year of the required word processing experience.
- Knowledge of correct spelling, punctuation and grammar usage.
- Knowledge of letter, report and tabular formats.
- Skill in typing.
- Ability to operate word processing equipment.
- Ability to use correct spelling, punctuation and grammar.
- Ability to type letters, memoranda, charts and other standard business forms in correct format.
- Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience.
- Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience.
- A high school diploma or its equivalent can substitute for one year of the required secretarial or clerical work experience.
Job Details:
Company: State of Florida
Vacancy Type: Full Time
Job Functions: Information Technology
Job Location: Gainesville, FL, US
Application Deadline: N/A
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