State of Florida Job Openings – SENIOR WORD PROCESSING SYSTEMS OPERATOR

Website State of Florida

Job Description:

The incumbent in this position will provide office support to the District 3/Gainesville Satellite Office. The incumbent will be responsible for clerical and administrative duties such as entering information into a computer, providing assistance as needed to staff, consumers, and the general public, and processing incoming and outgoing mail as assigned.

Job Responsibilities:

  • Types from rough draft, corrected copy or previous version displayed on screen, using a computer.
  • Types from recorded dictation.
  • Addresses envelopes or prepares envelope labels, using a computer.
  • Gathers and arranges material to be typed, following instructions.
  • Adjusts settings for format, page layout, line spacing and other style requirements.
  • Checks completed work for spelling, grammar, punctuation and format.
  • Stores completed documents on a computer hard drive or data storage medium such as a disk.
  • Prints and makes copies of work.
  • Files and stores completed documents.
  • Collates pages of reports and other documents prepared.
  • Sorts and distributes mail.
  • Answers telephones.
  • Operates duplicating machine.
  • Transmits work electronically to other locations.
  • Computes and verifies totals on report forms, requisitions or bills using an adding machine or calculator.
  • Keeps records of work performed.
  • Uses data entry devices such as an optical scanner to input data into a computer for revision or editing.

Job Requirements:

  • Two years of work experience in the operation of word processing equipment; or
  • Three years of secretarial or clerical work experience; or
  • Possession of a Certified Professional Secretary Certificate.
  • Completion of 720 classroom hours of vocational/technical training in word processing at an accredited institution can substitute for one year of the required word processing experience.
  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of letter, report and tabular formats.
  • Skill in typing.
  • Ability to operate word processing equipment.
  • Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda, charts and other standard business forms in correct format.
  • Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience.
  • Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience.
  • A high school diploma or its equivalent can substitute for one year of the required secretarial or clerical work experience.

Job Details:

Company: State of Florida

Vacancy Type: Full Time

Job Functions: Information Technology

Job Location: Gainesville, FL, US

Application Deadline: N/A

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